APS is a
user form designed to add a level of automation to the new research project
setup process at BYU’s Grants & Contracts Accounting (GCA). GCA is
responsible for handling the accounting for private and federal research
grants. Prior to APS, once a new grant or contract was formed, GCA manually
added each project to its various tracking mechanisms. Similar data was input into
multiple spreadsheets and templates. To improve accuracy and eliminate the need
for manual duplicate entries of identical data, this form accepts all data
required and inputs the data into the appropriate excel files. Additionally, the form is capable of sending
emails to notify individuals responsible for new research grants that their
projects have been setup.
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