Executive
Summary
The
company that this project work was done for requested to remain anonymous, and
will be referred to as “Construction Co.” throughout this document. Any
information that could reveal the client has been removed, and any real data
given has also been removed, leaving a blank template of what would generally
include much more information. Construction Co. is a construction company that
builds large-scale, specialty buildings around the world, and have a large
presence in the United States and in several South American countries. In
managing the creation of these specialty buildings, Construction Co. goes
through the process of splitting the building project into several smaller
projects. Using either their own resources or reaching out third party vendors
to do the work, they manage the smaller projects to build high quality
buildings, often used by tens of thousands of people each year.
The goal
of this project for Construction Co. was to make the creation of project
documentation more streamlined for their management. Construction Co. uses a
very specific format for their project documentation and requires each of their
project managers to adhere to this format. Prior to the creation of this
project, each project manager created and formatted new project documentation
by hand, or through creating copies of previous projects and re-formatting them
for a new project. To help streamline the project documentation process, sub
procedures were created to automate three main functions that are used when
creating project documentation at Construction Co. These three main functions
include adding a new “scope sheet” to a project, adding a new “bidder” to a
scope sheet, and properly recording new scope sheets in the project summary
sheet. The scope sheet is used when a piece of a construction project is being
hired out to a third party. As bids for the scope are received from third party
vendors, a new bidder is added to the scope sheet, along with their forecasted
costs. Each new scope is added to a summary sheet and is placed according to
whether it is a new scope, meaning that it is already approved for the project,
or as an alternate scope, meaning that it is a possible change to the overall
scope of the entire project being managed. With these sub procedures in place,
the creation time of project documentation for managers at Construction Co. has
been drastically reduced.
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